Organizational Structure

The activities of PACE - Monmouth are organized and run by its Governing Body (GB). The Governing Body has the following members: Executive Director, Deputy Executive Director, Treasurer and Chief Financial Officer, Secretary, Director of Events Planning, Director of Eye-Opener Planning, Director of Math Program, Director of Engineering Program, Director of Parental Affairs, and Student Representatives.

The Executive Director is elected to a two-year term. All the other GB members have one year terms. The terms run from July 1 through June 30. The Director of Parental Affairs is elected by the parents. The student reps are elected by the students. The remaining GB positions are elected by the staff.

The GB org chart and member roles and responsibilities are below.

2015 - 2016 Organization Chart

 

Governing Body Roles and Responsibilities

The Governing Body shall:

  1. Be responsible for due observance of the organization’s Constitution and By-Laws.
  2. Establish program objectives and manage the progress towards their achievement.
  3. Review and approve budgets for projects funded by the organization.
  4. Serve as consultants for appropriate committees.
  5. Disseminate and clarify for the students, staff, and parents, the policies and procedures of the organization.

Executive Director and Deputy Executive Director

  1. Liaison to Brookdale Community College
  2. Liaison to other PACE branches
  3. Liaison to community
  4. Liaison to Recruitment Committee
  5. Set direction and goals for each PACE year
  6. Obtain General Body support of goals
  7. Ensure goals are being met
  8. Hold regular meetings with Governing and General Body to provide information, address issues, etc.
  9. Point of contact for special needs or action
  10. Discipline
  11. Liaison to Attendance Committee
  12. Liaison to Scholarship Committee
  13. Overseeing each PACE session

Treasurer and Chief Financial Officer

  1. Maintain PACE accounts
  2. Point of contact for all incoming and outgoing funds
  3. Communicate needs before funds are distributed
  4. Distribution of funds on proper Governing Body notification and/or proposal from fund requester
  5. Track all revenue and expenses
  6. Produce financial reports
  7. Liaison to fundraising committees

Secretary

  1. Prepare and distribute all PACE communciations (meeting minutes, special events, deadlines, etc.)
  2. Maintain record of all incoming and outgoing PACE correspondence
  3. Provide Governing Body with information on all incoming and outgoing correspondence
  4. Maintain staff records (address, functions, etc.)
  5. Maintain student records (address, evaluations, etc.)
  6. Communciations Committee Chair
  7. Checking PACE P.O. Box
  8. Reserving rooms for meetings, special events, etc.
  9. Communicating budget needs to Governing Body

Director of Math Program

  1. Communicate staff needs to Governing Body
  2. Communicate book, supply, and budget needs to Governing Body
  3. Maintain math student academic records
  4. Establish class goals and curricula with teachers
  5. Ensure classes are functioning as expected
  6. Provide information on classes to Governing Body
  7. Liaison to Math Bowl Committee
  8. Math class staffing
  9. Math awards (i.e., determine criteria, choose recipients, etc.)
  10. Assign math classrooms
  11. Organizing parent-teacher conferences
  12. Contacting prospective instructors

Director of Engineering Program

  1. Communicate staff needs to Governing Body
  2. Communicate book, supply, and budget needs to Governing Body
  3. Maintain math student academic records
  4. Establish class goals and curricula with teachers
  5. Ensure classes are functioning as expected
  6. Provide information on classes to Governing Body
  7. Liaison to Science Forum Committee
  8. Engineering class staffing
  9. Engineering awards (i.e., determine criteria, choose recipients, etc.)
  10. Assign engineering classrooms
  11. Organizing parent-teacher conferences
  12. Contacting prospective instructors

Director of Events Planning

  1. Coordinate Trips
  2. Coordinate Kwanzaa
  3. Liaison to Banquet Committee
  4. Coordinate PACE extracurricular activities

Director of Eye-Opener Planning

  1. Plan eye-openers for the fall and spring semesters

Director of Parental Affairs

  1. Coordinates the activities of the parents and guardians of current student members.

Student Representative

  1. Coordinates the activities of the student members.